Accounts Payable Associate (Ottawa, ON)

This position will be responsible for processing invoices and payments, administering the corporate card program and maintaining accurate Accounts Payable balances within a multi-entity, multi-currency manufacturing environment.  Position will be the first line of contact for all suppliers and will work as an effective team member; dealing with many levels within the organization.  This role will be required to work towards achieving payment targets and ensuring departmental deadlines are met.  Participation in the ongoing development and documentation of departmental policies and procedures will also be part of this role. 

Typical Duties:

  • Daily processing of supplier invoices in a timely and accurate manner; ensuring proper approvals and coding of invoices to appropriate cost centers and general ledger accounts
  • Prepare payment proposal for submission to General Accountant
  • Process all payments in a timely manner and ensure they are complete and recorded accurately
  • Responsible for preparing travel expense data files for entry and payment
  • Administrator of corporate card program
  • Prepare and process monthly accrual entries for outstanding invoices and key vendor accounts by required deadlines
  • Assist and prepare monthly reconciliations for accounts payable, accrued liabilities and/or other key accounts
  • Maintains historical records by scanning, preparing, sorting and filing documents
  • Responsible for incoming and outgoing mail, sorting and distributing daily
  • First line of contact for all inquiries via email, phone and fax within a timely manner
  • Resolve purchase order, contract, invoice, expense or payment discrepancies
  • Follow up and process credit notes and stop-payments on a timely basis
  • Verify vendor accounts by reconciling periodic statements and related transactions, investigate variances and resolve outstanding issues
  • Participate in the ongoing development and documentation of departmental policies and procedures
  • Analyze specific accounts for regular and adhoc reports to management
  • Assist other Finance staff/management as required
  • Regular and formal communication of all issues to supervisor


  • Certificate in the accounting discipline and/or post-secondary diploma in an accounting discipline
  • Strong communication skills with the ability to communicate with many levels of the organization
  • Strong ability to handle multiple priorities and meet deadlines
  • Strong organizational skills and attention to detail.
  • Ability to work independently with excellent attention to detail
  • Ability to work in a team and apply proven relationship-building skills
  • Demonstrate ability to prioritize tasks based on relative importance and urgency
  • Proficient with PCs, financial spreadsheet and accounting software


  • Minimum of 2 years practical experience in accounting, preferably in a fast-paced, high-tech environment
  • Experience with multiple entities/currencies with global presence would be an asset
  • Experience with SAP is preferred
To Apply:
Please email your resume and cover letter to referencing the position title in the subject line.